Estimated budget
| Venue | |
| Food and meals | |
| Activities | |
| Supplies and misc. | |
| Planning reserve |
This is a planning estimate, not a vendor quote. Replace estimates with local prices before setting family fees.
How the estimate works
The calculator combines a daily venue estimate, a per-person meal estimate, a per-person activity allowance, basic supplies, and a 12% planning reserve. The result is divided by expected attendance to show a starting cost per person.
Local quotes can vary significantly. Use this result to start the committee conversation, then replace each category with a real venue, caterer, transportation, or activity quote.
Before setting the family fee
- Use a conservative estimate of paying attendance.
- Separate included costs from optional shirts, tours, or lodging.
- Decide how adult, child, and household pricing will work.
- Publish installment deadlines and refund expectations.
- Keep a reserve for late changes and underestimated quantities.
Next step: paid GatherKin reunion plans connect household registration and payment status, so organizers can see who registered, what was charged, and what remains due.